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AV Movie Rental

$100.00
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Scope of Work: AV Equipment Rental for Movie Night Event

1. Project Objective

The objective of this agreement is to secure the rental, delivery, setup, and teardown of professional audiovisual equipment to facilitate an outdoor/indoor movie screening event.

2. Equipment Specifications

The Contractor shall provide the following equipment in optimal working condition:

  • Projector: Minimum [e.g., 4,000] lumens brightness, Full HD (1080p) native resolution, with HDMI input.
  • Projection Screen: [e.g., 120-inch] diagonal outdoor/indoor freestanding or inflatable screen with a stable support structure.
  • Media Source: All necessary cables (HDMI, power extensions) to connect to a user-provided laptop/blu-ray player.
  • Sound System: [Optional - Delete if not needed] Two powered PA speakers with stands and all connecting audio cables.

3. Scope of Services

The Contractor agrees to perform the following services:

Pre-Event & Delivery

  • Transport all equipment safely to the venue location.
  • Arrive at the designated venue on [Date] at [Time, e.g., 2 hours before event].

Installation & Testing

  • Assemble the projection screen safely in the designated area.
  • Mount/position the projector at the correct throw distance.
  • Run and secure all power and signal cables using gaffer tape to eliminate tripping hazards.
  • Perform focus, keystoning, and audio testing prior to guest arrival.

Technical Support

  • Option A: Provide an on-site technician to manage the equipment for the duration of the movie.
  • Option B: Provide a comprehensive walkthrough to the client, leave the equipment, and remain on-call for emergency phone support.

Strike & Removal

  • Dismantle and pack all provided equipment immediately following the movie conclusion at approximately [Time].
  • Leave the venue space clean and free of rental debris.

4. Timeline and Schedule

  • Delivery & Setup: [Date] at [Start Time]
  • Tech Testing & Sign-off: [Date] by [Time]
  • Movie Screening Start: [Date] at [Time]
  • Movie Screening End: [Date] at [Time]
  • Teardown/Strike: [Date] from [Start Time] to [End Time]

5. Client Roles & Responsibilities

The Client (User) shall be responsible for:

  • Providing a dedicated, stable power source within [e.g., 50] feet of the setup.
  • Providing the movie media file or disc and the playback device (laptop, DVD player).
  • Securing appropriate film screening licenses/copyright permissions for the public viewing.
  • Ensuring a clean, accessible space for equipment setup.


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